Uniliver Recruitment 2023

Job Title: Executive Assistant

Job Description:

We are thrilled to announce an exciting opportunity to join Unilever as an Executive Assistant at the Air Force Hospital, Bangalore. As an Executive Assistant, you will provide high-level administrative support to executives and contribute to the smooth functioning of the organization. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with utmost discretion.

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Responsibilities:

1. Calendar Management: Manage and maintain executives' calendars, including scheduling meetings, appointments, and travel arrangements. Coordinate with internal and external stakeholders to ensure efficient time management and resolve scheduling conflicts. Proactively remind executives of upcoming commitments and deadlines.
2. Communication and Correspondence: Handle incoming and outgoing communications on behalf of executives, including emails, phone calls, and written correspondence. Draft and proofread documents, presentations, and reports. Ensure accurate and timely dissemination of information to relevant parties.
3. Meeting Coordination: Organize and coordinate meetings, conferences, and events. Prepare agendas, collate necessary documents, and ensure all required resources are available. Take minutes and follow up on action items as needed. Assist in the preparation of presentations and reports for meetings.

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Skills and Qualifications:

1. Strong Organizational Skills: Excellent organizational and multitasking abilities to manage multiple priorities and deadlines. Attention to detail and accuracy in handling administrative tasks. Ability to maintain confidentiality and exercise discretion.
2. Communication and Interpersonal Skills: Exceptional written and verbal communication skills to effectively interact with stakeholders at all levels. Professional and courteous demeanor in handling inquiries and representing executives. Strong active listening skills.
3. Proactive Approach: Self-motivated with a proactive and problem-solving mindset. Ability to anticipate needs, identify potential issues, and take initiative to address them. Ability to work autonomously with minimal supervision.