Indigo Recruitment 2024

We're seeking a highly organized and efficient Office Clerk to join our dynamic team and play a vital role in supporting the smooth operation of our office. As a key member of our administrative team, you'll be responsible for a variety of tasks, ensuring a productive and efficient environment for everyone.

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Responsibilities:

• Administrative Support:
  • Manage calendars and schedules for team members, including booking appointments and coordinating meetings.
  • Process and maintain office documents, including invoices, purchase orders, and expense reports.
  • Prepare and distribute internal communications, presentations, and reports.
  • Answer phones and emails promptly and professionally, providing accurate information and resolving basic inquiries.
• Office Management:
  • Maintain office supplies and equipment inventory, coordinating timely replenishment and ensuring proper usage.
  • Organize and manage office space, including filing documents, maintaining meeting rooms, and setting up for events.
  • Coordinate with building services and vendors for cleaning, maintenance, and other facility needs.
• Travel and Logistics:
  • Assist with travel arrangements for team members, including booking flights, hotels, and transportation.
  • Track and manage travel expenses, ensuring compliance with company policies.
  • Perform other administrative tasks as assigned.

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Skills:

• Excellent communication and interpersonal skills, with the ability to interact effectively with diverse team members and stakeholders.
• Strong organizational skills and attention to detail, ensuring accuracy and efficiency in all tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to prioritize tasks effectively and manage multiple deadlines simultaneously.
• Positive and proactive attitude with a willingness to learn and take initiative.